Expenses
The Society will reimburse reasonable expenses incurred by Trustees and members of the Committee whilst acting on behalf of the Society1, as well as approved expenses incurred by other members of the Society.
Approval
Expenses should always be approved by either the relevant budget holder, or if they are an unusual expense without a budget by the Committee directly. Expenses not approved may not be reimbursed.
How to claim expenses
If you are not the budget holder for the expense you’re claiming, you should pass your receipts to the budget holder who will claim on your behalf (unless the budget holder has told you otherwise).
Send electronic copies of all receipts to treasurer@whitkirkartsguild.com, ideally within two weeks of incurring the expense.
Expenses will usually be paid out monthly.
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Constitution, clause 5(1)(a) ↩